Dropbox – The Quick Guide

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Recently I had to transfer files from my Android Tablet to my PC for the purpose of an article. The simplest way was to use a thumbdrive as the tablet has a USB host feature, but to each time look for a thumbdrive, copy, disconnect, reconnect, browse … as lazy as I am, I had to find another solution which took lesser time and lesser moves. I could use Skydrive discussed in another article on my blog but I wanted a simpler method, that of a folder on my PC that pulls contents for a cloud location and that very same folder can be edited too from the tablet. I heard of Dropbox and upon reading its features, I was without any doubt that Dropbox was the solution I needed. So I decided to gave it a try and to write an article about it too.

————————PC Side——————————–

 

Dropbox is a file hosting service operated by Dropbox, Inc. that offers cloud storage, file synchronization, and client software. Dropbox allows users to create a special folder on each of their computers, which Dropbox then synchronises so that it appears to be the same folder (with the same contents) regardless of the computer it is viewed on. Files placed in this folder are also accessible through a website and mobile phone applications. – Wikipedia –

Dropbox is ‘similar’ to Skydrive but the latter is part of a group of services while Dropbox is an independent service in itself.

Well, first of all we need to create an account on Dropbox and download its client software though it has its propriety online file manager uselful when on the move, but for my needs, I needed a sync-folder on my laptop. Here’s the step-by-step guide;

  1. Point your browser to www.dropbox.com 
  2. Click on Sign-in on the top-right hand corner of the page.
  3. A pop-up will ask for account details. Click on Create an account .

    Login popup with link to create new accounts

    Login popup with link to create new accounts

  4. A new page will open with a form to be filled with your personal details and a password.
    Fill in the form; read the Dropbox Terms ( 😛 😛 ) and check the box.

    Form to create new account

    Form to create new account

  5. After submitting the account, a new page will open which will trigger the download of the Desktop Client – a 18.3 MB file; plus you  will receive an email from Dropbox requesting your to install the Client Software.
    Dropbx Client Software download page

    Dropbox Client Software download page

    Email from Dropbox

    Email from Dropbox

  6. Install the Client software.
  7. After Installation, you will be asked whether or not you already have a Dropbox account, since we’ve already created one at the start of this tutorial, we’ll choose I already have a Dropbox account. You will have to enter your Droxbox Account credentials and a name to identify the client on which the software is running.
  8. Next Choose your account type; 2GB — FREE and Setup Type; Advanced. 😉  
  9. Click next and choose a location for your Dropbox folder.
  10. Next select I want this computer to sync all the folders in my Dropbox

There you go!! Your Dropbox folder is now created and linked to your Dropbox account. To all files to your Dropbox, simply Drag the file to the Dropbox folder and it will automatically be added to your Dropbox. During the process a blue ‘synchronizing’ icon will appear next to the file and will thurn to a green tick once the file has been added.

dropbox_files

**** Dropbox also adds itself to the Save As.. menu of your Office Suite enabling you to save directly to your Dropbox. Cool !! Right?

 

————————Android Tablet Side——————————–

  1. Check if your tablet has Dropbox preinstalled. If not, look for it in the Google Play Store and install it. Its a 3.92 MB file.

    Dropbox App on Google Play Store

    Dropbox App on Google Play Store

  2. Next, complete the first-use process by clicking on I’m already a Dropbox user. 
  3. Enter your Dropbox Account Credentials..
  4. Voila! Dropbox is now up and running on your Tablet. you’ll be asked to take a photo using the tablet’s camera and allow it to be uploaded to be credited with 500 MB of webspace.
    **Took a photo with the camera, and it was automatically added to my Dropbox. I also received a notification on the laptop saying such and such file has been added to my Dropbox.

Well, you now have a folder that syncronises with a cloud storage service. The folder can be accessed from almost everywhere, web browser, tablet and even your smartphone. !!

 

Till then ,

🙂

iRshaad